Steering Committee Là Gì

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Managing projects can be complex. Addressing dynamic business needs, prioritizing limited resources, and balancing team workloads can lead lớn many moving parts. Having high-level tư vấn and guidance can be a life-saver. That’s exactly what steering committees do.

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Project management steering committees provide executive tư vấn and solve problems lớn ensure projects stay on track khổng lồ meet their goals. But what is a steering committee? Let’s find out more about steering committees and how they can help in project management.

What is a steering committee?

A steering committee is a governing body of key stakeholders tasked with overseeing và supporting a project to lớn ensure the attainment of its goals.

Project steering committees are commonly known as stakeholder boards, senior leadership teams, project working groups, or project oversight committees.

They oversee projects from start to finish and provide guidance and tư vấn throughout the project lifecycle.

Who is included in a steering committee?

A steering committee includes stakeholders and representatives from departments with a significant stake in the project’s success, including:

C-suite executives such as the Chief Financial Officer (CFO), Chief Technical Officer (CTO), or Chief Operating Officer (CEO)Heads of the varied cross-functional teams such as IT, sales, product, marketing, legal, and financeSubject matter experts from various internal departmentsSenior employees with substantial project management expertise

What is the purpose of a steering committee?

Project teams focus on daily project tasks & milestones. When project managers are present, why bởi vì projects need external steering? So, what is the purpose of a steering committee?

Research has found that steering committees are a widely popular, mature, and accepted IT management practice. More than 80% of IT companies have steering committees, & 69% make full use of them.

When companies establish steering committees, they mitigate risks, check budgets, resolve conflicts, & keep projects on track.That’s immense value considering all this advisory tư vấn happens above the regular project team operations.

Key roles and responsibilities of a steering committee

A steering committee is an advisory group helps project teams mix direction, scope, goals, budgets, and timelines.

Here are the key roles & responsibilities of a steering committee in project management:

Advocate for existing và new project initiatives within the companyProvide counsel on project resource utilization, deadlines, staff hiring, and sale needsGuide the project team in accomplishing milestones according khổng lồ the project planDetermine overall project scope and strategic project directionFinalize project monitoring KPIs to measure successful performanceRegulate incoming project requests, validate them, và approve or reject their inclusion in project plansIdentify the right staff, project managers, & subject matter experts khổng lồ work on projectsPrioritize project milestones & pivot as requiredOversee project collaboration và resolve conflicts amongst teamsBrainstorm project strategy and innovative ideas to solve end-user problemsReview project progress and tư vấn in minimizing obstacles that can threaten project outcomes

What should be included in a project steering committee charter?

Simply getting a group of people together & labeling them a steering committee will not work. They will need clear direction, an action plan, và the right resources to tư vấn project teams.

Creating a project steering committee charter can be helpful in this scenario. A steering committee charter is an actionable roadmap that defines the core vision, direction, và operations of the committee. It defines how the committee will work to tư vấn project teams & outlines its creation and operation.

Here is a menu of items that should be included in a project steering committee charter:

The broad vision of the project và the chip core purpose of setting up the committeeThe authority of the committee & whether it will provide strategic direction or play an advisory role in the projectCommittee formation rules, including the basic criteria for choosing membersOverall deliverables, including directives on committee decisions, opinions, và analysis

Creating a clear steering committee charter boosts its efficiency, minimizes conflicts, & sets the right expectations for all members.

How often should a steering committee meeting be held?

The duration và frequency of project management steering committee meetings depend on the complexity, size, & scope of the project. However, as a benchmark, the meetings should be held after specific project milestones so that progress can be clearly identified.

Randomly scheduling committee meetings for certain days in a month may not be quite helpful. For example, if the next project milestone is “Preparing the nội dung creation calendar,” the forthcoming steering committee meeting should be held after that milestone is complete.

Doing this will also help you track progress from one meeting to another while ensuring optimal utilization of team & project resources.

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How lớn prepare for your project steering committee meeting

Before the scheduled steering committee meeting, important information và documentation must be shared with all committee members, including:

Meeting agendaMinutes of the previous steering committee meeting

Certain team members should be responsible for generating steering committee meeting documentation và meeting schedule notifications.

The steering committee is formed with a chairperson who conducts the meeting as per the predetermined agenda. They also ensure all committee members nội dung their perspectives và opinions on the matter at hand.

A basic meeting agenda would include:

Acknowledging the minutes of the previous steering committee meeting & sharing them with other committee membersConducting an in-depth đánh giá of kích hoạt items decided in past meetingsTabling a report on the status of the project as submitted by the project managerHolding a detailed discussion on any other matters of concern or project requestsFinalizing the date, time, & venue of the next project management steering committee meeting

Steering committee best practices for project success

Whether you’re holding your steering committee meeting online or in person, consider these steering committee best practices for project success:

Give the project team and committee members enough time to lớn prepare.Focus on the most relevant project KPIs & milestones và provide this to the committee members in a mutually-agreeable format — a presentation, report, or infographic.Present accurate, contextual, & relevant project facts. Cốt truyện any discrepancies or issues immediately, before they become bigger problems.Schedule meetings well in advance và automate meeting notifications lớn go out both one week và one day in advance.Ensure complete documentation of everything discussed in the meeting và circulate it khổng lồ committee members before the next meeting.

Steering committee examples

A software as a service (SaaS) company wants lớn create a new user interface to lớn improve the bộ vi xử lý core software’s usage và accessibility.

Project charter: Guide the creation, design, và testing of a new UI/UX interface for the software where the steering committee will:

Act as an advisor lớn the project team and share recommendations & suggestionsPrioritize project deliverables lớn ensure that the new user interface goes live on or before Quarter 4 of 2023

Project management steering committee: The steering committee will include subject matter experts và representatives from the below teams:

*

Sample project milestones can include:

Validate the sản phẩm ideaIdentify basic requirementsOutline the minimum viable hàng hóa (MVP)Describe the technical specifications that must be builtBring together the development teamFinalize the project budget and KPIs khổng lồ measure successOrganize the entire project management workflow

Steering committee meetings can be held at the project launch, then scheduled just after the completion of each individual milestone lớn regularly take stock of project progress.

What common challenges vị steering committees face?

Since project management steering committees are made up of employees from different backgrounds và functions, they will almost always face some challenges. These can include:

Conflicting interests: As the committee contains cross-functional representatives, they will often have conflicting opinions & interests. People think differently, which can reflect in their behavior, actions, và perspectives.Lack of clarity in roles: Many committee members may not be aware of their individual or team responsibilities. A well-defined steering committee charter ensures transparency and clarity about their roles in the project.

Steering committee vs. Working group

Steering committees & working groups may sound similar, but they are different in their formation and approach. Steering committees can exist for many years, as they are established for a specific project’s duration or lớn oversee a project portfolio.

Project management committees operate within the scope of their project charter. They bởi not act independently from the project. While the committee members may change with time & project scope, the broader purpose & goals of the committee remain unchanged.

A working group is a short-term subset of a steering committee formed lớn work on a specific task, domain, or project. A working group is also known as a workgroup.

Certain individuals may be included in workgroups due to lớn their expertise, experience, or tên miền knowledge. However, they bởi not automatically become members of the steering committee by virtue of being a thành viên of its working group.

How to form a project management steering committee with detnhatrang.com.vn

A steering committee is focused on the project’s success. Finding the right project management software và tools is crucial khổng lồ keeping your committee on the same page. detnhatrang.com.vn centralizes communication on one platform, providing a single source of truth for your project. Reports are updated in real-time, meaning the latest information is always available for team members và steering committee stakeholders alike.

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